Yes, I know, it’s a little bit of work, isn’t it? Perhaps now you understand and appreciate better why some people use Adobe FrameMaker instead of Word. If you save your letter at this point, you will be saving just the “Mixer letter” and discarding all the Juicer information and image that you have saved earlier at Step 6 (above). IMPORTANT 2: To preserve the hidden text and image markers in your letter, close it WITHOUT saving it. You can click the Reviewing Pane button again in the Ribbon to hide the Reviewing Pane. The Reviewing Pane appears and will displays comments and revisions. If I delete the text in the box, it doesnt seem to delete it from the document. But if I look in the word document at the header where the text should be, it is blank. Select either the horizontal or vertical display. If I search for the additional text in word, it finds it (or some of it) and shows it in a box that it opens at the bottom of the document - it says they are headers. Now when you print, the “Mixer Letter” will print appropriately. In the Tracking group, click Reviewing Pane. SOLUTION: First select all the letter ( Ctrl + A) and then press Ctrl+Shift+H twice to remove ALL HIDDEN ELEMENTS from your letter. That leaves you with the following letter:ĭo NOT print the letter yet since the hidden text and image will not print as is. When you’d like to send the “Mixer Letter,” again click the Show-Hide button to display the “hidden text” and then DELETE all the Juicer info. When you’d like to send the “Juicer Letter,” click the Show-Hide button to hide the “hidden text” and you’ll have the following:
Now your letter will display a dotted line (……….) under those elements that are tagged as hidden:Ħ) Save your letter as is. Here is how a sample letter would look like:Ģ) Click the Show-Hide button on your ribbon’s Home tab to display all the hidden paragraph marks.ģ) Then, select all the “conditional text” with your mouse while pressing the Ctrl button on your keyboard:Ĥ) Once all the conditional text of your letter are selected, press Ctrl+Shift+H to make these elements “hidden.”ĥ) Select the “conditional image with your mouse and press Ctrl+Shift+H to make the image also “hidden.” But it’s possible.ġ) First, enter all the components of the letter into a Composite Master Letter.
How can you insert “hidden text” so that you would not have to type in the serial number and the manager’s name, and insert a new image every time you shift from a Juicer to a Mixer letter? Moreover, let’s say you’d like to have the Juicer letter signed by “M.
Imagine you are writing a Thank You letter to your customers for buying two different types of products, with hard-to-remember serial numbers and images: To show hidden characters in InDesign, you need to check the hidden characters setting.MS Word does not have a dedicated “Conditional Text” functionality like Adobe FrameMaker does.īut by using Word’s “hidden text” functionality, you can achieve a similar “conditional text” effect.
How to show paragraph marks in indesign or any hidden text characters? Shortcut: SHIFT-F1 and then click on your text. Do this again to turn it off or just close the Reveal Formatting window. Under options in the Reveal Formatting window, select the Show all formatting marks check box. Let’s see how to show invisibles in InDesign. Seeing the formatting codes will really help. It also increases your ability to spot eventual mistakes made while creating the document (here is a list with the 20 most common InDesign mistakes) or hidden characters mistakenly pasted in your file from other sources. What are the advantages of control characters correctly?īeing careful while using these special characters in InDesign will make a big difference in your experience with using the software.
If you want to have complete control over your text while creating or editing your document, you want to see any invisible text characters because, as we mentioned, they control how your text is formatted.įor example, as we have already seen in another post, using a specific control character (soft-return or hard-return) to wrap your text may influence the way your text behaves when you apply a paragraph style. Why do I have to activate hidden characters? They are used, for example, to wrap lines, break paragraphs, space words in a specific way, etc. These characters are called control characters. InDesign uses special text characters that are invisible to your eye and in the printed version of your document.